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Appendix 7

Syrian Arab Republic
Ministry of Local Administration
Aleppo City Council

Price Analysis for the District of Salah al-Deen and The Sports Complex
Period: 26 days
[1998]

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Appendix 8

Syrian Arab Republic
Ministry of Local Administration
Aleppo City Council

Book of Specific Terms (Technical, Financial, and Legal) For Sweeping and Transporting Solid Waste in the Eastern Sector District
[1997]

Article I. Definitions:

• Administration: Chairmanship of Aleppo City Council.
• Contractor: Person or persons, natural or legal, who have presented bids and been accepted by the Administration as successful.
• Subject of Contract: Sweeping and cleaning the streets, pavements and squares in the area specified on the attached plans; collection of the resulting solid waste; emptying and washing the waste containers as well as cleaning the area round them; and transporting the solid waste in vehicles to the dump specified by the Administration, giving particular attention to the rain drainage points to ensure their remaining open.
• District of Contract: The area wherein the work is required and which is specified on the attached plans. The main streets bounding the District are part of it.

Article II. Terms Governing the Execution of Contract
A.

1. The Contractor shall undertake to execute the subject of Contract in the District of Contract, so that cleanliness is always achieved at a good level acceptable to the Administration according to the programme agreed upon. Two districts can be assigned to one contractor if the Administration deems it appropriate.
2. The Contractor shall coordinate with the Administration about the method, timing, and technique of executing this contract, emptying the solid waste containers, to ensure continued cleanliness. This shall be done according to a written programme prepared by the Administration for this purpose and given to the Contractor. The Administration shall be entitled to compel the Contractor in emergencies to work outside official office hours and outside his contracted districts provided that such work would be counted in the monthly accounts.
3. It shall be the Contractor's responsibility to get the workers needed to execute his Contract, and he shall undertake to secure their requirements and entitlements together with all that is needed to perform his work well in the eyes of the Administra, according to the attached table which contains the number of workers and vehicles and which is considered an integral part of the Book of Terms.
4. The Contractor shall not employ any of the Administration's current workers and if he does, an amount of ten thousand Syrian pounds shall be deducted for each worker.
5. Work shall begin before 7 AM, and containers must be continuously empty of solid waste. The Contractor shall undertake to move solid waste to the place designated by the Administration.
6. The Contractor shall guarantee the safety of the compactors put at his disposal by the Administration, undertake to get them repaired during the period of the Contract, and return them in a good technical condition at the end, similar to their condition when he collected to him. This shall be done on a delivery-receipt form.

B. The Administration's Obligations

1. The Administration shall undertake to mark off dump sites outside the city.
    
2. The Administration shall appoint patrols selected from its personnel. These shall have the same official character as the judicial police, and their duties shall include: ensuring that citizens comply with cleanliness rules and adhere to the publicly proclaimed times of putting their solid waste outside their homes; and reporting any violation thereof. The Contractor or his representative can accompany these patrols provided that he provides the necessary vehicle for transporting the solid waste which has been illegally disposed of.
    
3. The Contractor shall undertake to provide the following compactors:

   Type of vehicle	Number
   MAN
   MAK	3
   TOYOTA

   
   

4. The Administration shall undertake to hire out to the Contractor the following compactors without drivers if he is unable to get compactors from another source.

   Type of vehicle	Number	Rate per month	Total
   MAN
   MAK	3	15,000	45,000
   TOYOTA

   The hiring method and conditions shall be specified in an attached book of terms which shall be an integral part of this Contract.
    

5. An amount of 5% of the monthly accounts shall be withheld as a surety in order to make certain that the Contractor shall pay what might be due to the Administration. The amount shall be returned with the performance bond when the contract period ends. The warranty period shall be limited to one month because the project is a cleanliness project.
    
6. If the Contractor does not provide cleanliness service in the contracted district on a particular day, the Administration shall do the work and deduct double its value. If he fails to do what he has undertaken or if he violates the terms stated in this book, the Administration shall execute the work at his expense and impose the appropriate deduction which the Director of Health Affairs decides. A 10% deduction or more shall be considered as a legally delivered warning to him even without using the proper procedures.
    
7. The Fine for Delay
The fine for each day of delay shall be 0.01% of the total value of the Contract unless this delay has occurred because of the Administration or of another reason. The fine shall not exceed 20% of the total value of the Contract.
 
8. If the Contractor does not provide the required number of workers and vehicles per shift, according to the Contract, the following amounts shall be deducted from the monthly account:
   • SP200 for every worker lacking.
   • SP500 for every three-wheeled cycle lacking.
   • SP1,500 for not bringing a compactor to the contracted District
   • SP2,000 for not bringing the fork-lift tracked vehicle to the District.
   • SP1,500 for not bringing the tipper-truck to the District.
   • SP100 for emptying a container by the Administration.

   A supervision and work acceptance group shall be appointed by the City Council Chair on the basis of a nomination by the Director of Health Affairs. The Follow-up Office, the Supervision Group and the special inspection group for the contracted districts shall be directly responsible for the work of the Contractor and for the preparing of the monthly accounts before the Director of Health Affairs or the one his deputy.

Article III. Period and Effectiveness of the Contract
The period of the contract shall be 12 months, starting a day after the Contractor has been informed of the commencement order which follows official validation of the contract

Article IV.
The bidder shall undertake to pay a bid bond of SP950,000 to be increased to 10% of the value of the Contract within thirty days starting either on the day after that of informing the contractor of the decision of the bid committee that his bid has been successful , or the day of commencement, whichever the earlier, under penalty of confiscating the bid bond and offering the project to be executed at his expense. The incompleteness of the bond shall not prevent the continuation of the procedures to get the Contract officially validated The Administration shall have the right to confiscate the bond and offer the project to be executed at the expense of the candidate-contractor if he does not sign the contract on the following day of his being informed that he has been the successful bidder.

Article V.
The bidder must submit the probative papers stated in Article 12 of the regulation of administrative sector contracts issued in Presidential Decree No. 228 (1969).

Article VI
Execution Sanctions
A. In cases of neglect by the Contractor or his failure to execute the Contract, the Administration shall directly execute the work at his expense in a suitable way. a
B. If the Contractor stops from continuing the execution of the work, the Administration shall execute it at his expense. If he stops for three consecutive or seven separate days, the Administration shall execute it at his expense right to the end without giving him a warning, using contracting by mutual consent, with no announcement.
C. Any warning or any Administration's measure equal to a warning shall justify taking the work from the Contractor and executing it using a contract by mutual consent without any announcement.

Article VII. Contract Assignment and Sub-contracts
The Contractor shall have no right to assign any work or part thereof, nor shall he have the right to sub-contract the work or part thereof to other persons without the written consent of the Administration. Getting this consent, however, shall not in any way force the Administration to enter into any relation of any kind with sub-contractors, nor shall it release the Contractor from his technical, administrative, and legal obligations and responsibility to the Administration, according to the provisions of this Contract.

Article VIII.
The Contractor shall pay all the expenses, taxes and fees of this Contract, including advertising costs even if they were numerous, together with the contract stamps on two copies.

Article IX.
Legal References
Reference shall be made to the following regarding any point not stated in this Contract:

A.Regulation of the administrative sector contracts issued in Legislative Decree No. 228, 1969.
- General Book of Terms issued in Legislative Decree No. 2766, 1969.
- Accounting regulation issued in Legislative Decree No. 1811, 1969.
- All laws and regulations in force in the Syrian Arab Republic.

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