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- CLOSED -
UNEP IETC
VACANCY ANNOUNCEMENT
(19 September 2008)
NOTE
Appointment against this post is on a local basis. External candidates
will be considered only when no suitable internal candidate from
the duty station is identified. If an external candidate is selected,
his/her
appointment will be subject to a passing grade on the relevant
entry-level examination at the duty station. The candidate is responsible
for any
travel expenses incurred in order to take the examination at the
duty station and to take up the assignment. |
| Organizational Location: |
UNEP DTIE IETC |
| Duty Station: |
Osaka, Japan |
| Job Title: |
Administrative Clerk |
| Grade: |
G-4 |
| Status: |
Fixed-Term |
| Starting Date: |
1 December 2008 or soonest thereafter |
| Duration: |
One year (renewable) |
| Closing Date: |
3 October 2008 |
Description of Duties:
The United Nations Environmental Programme (UNEP) is the United Nations
system's designated entity for addressing environmental issues at
the global and regional level. Its mandate is to coordinate the development
of environmental policy consensus by keeping the global environment under
review and bringing emerging issues to the attention of governments and
the international community for action. UNEP’s Division of Technology,
Industry and Economics (DTIE) works with international and non-governmental
organizations, national and local governments, business and industry to
develop and implement policies, strategies and practices that are cleaner
and safer, incorporate environmental costs, use natural resources efficiently,
reduce pollution and risks for humans and the environment, and enable the
implementation of conventions and international agreements. This post is
located in the UNEP/DTIE, International Environmental Technology Centre
(IETC) in Osaka, Japan. Under the direct supervision of Administrative/Fund Management Officer of IETC
the incumbent will perform the following tasks:
Assists the Administrative/Fund Management Officer in the following duties:
- Finance related work:
- Prepare payment vouchers for the settlement of IETC invoices;
- Responsible for petty cash management for the office.
- Procurement related work:
- Procure office supplies, procurement and hiring of equipment including preparation of Purchase Order.
- Personnel related work:
- Prepare SSA form for further processing by UNEP Headquarters;
- Keep leave and attendance records of all staff.
- Travel related work:
- Prepare Travel Authorizations;
- Arrange entry visa, air tickets and travel advance for official mission;
- Process travel claims.
- Secretarial work:
- Maintain filing system for all administrative work;
- Type, draft and edit correspondence in English and/or in Japanese;
- Receive phone calls and arrange appointments for the Administrative/Fund Management Officer;
- Provide logistic arrangements for IETC meetings and training courses;
- Arrange dispatch of all mail from IETC.
- Other duties as per the request of the office.
Requirement:
- Secondary school or higher education.
- Three years of administrative/personnel experience is required. Working experience within the UN is desirable.
- Working knowledge of English and Japanese.
- Familiarity with MS Word, Excel, Lotus Notes, and Internet Explorer.
Salary:
Japanese Yen 7,564,000 gross per annum, rising subject
to satisfactory service in accordance with the schedule of increments
set out in the Staff Regulations and Staff Rules.
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All applicants are requested to complete a United Nations Personal History form (P.11). If it is difficult to obtain the form through the Internet, please contact UNEP IETC Osaka at +81-6-6915-4581.
Preference will be given to equally qualified women candidates.
All applications to be sent to:
Personnel,
United Nations Environment Programme -
International Environmental Technology Centre (UNEP-IETC)
2-110 Ryokuchi koen, Tsurumi-ku, Osaka 538-0036, Japan
Tel: 81-6-6915-4581
Fax: 81-6-6915-0304
E-mail: ietc@unep.or.jp
Deadline for applications: Friday, 3 October 2008 Japan Local Time
PLEASE QUOTE THE POST NAME: Administrative Clerk
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UNEP DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
IF YOU HAVE ANY QUESTIONS CONCERNING PERSONS OR COMPANIES CLAIMING TO
BE RECRUITING ON BEHALF OF THESE OFFICES AND REQUESTING THE PAYMENT OF
A FEE PLEASE CONTACT: EITHER ietc@unep.or.jp OR
Tel. 81-6-6915-4581
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